\title{The 1995 Annual General Meeting}
\author{}
\begin{Article}
The Annual General Meeting of the \ukt\  will almost certainly be held on the
morning of Wednesday 18~October 1995. The place is not yet known. Full details 
will be given in \BV~5.4. The preliminary announcement appears now to ensure 
that Clause~17 (below) is fulfilled even if \BV~5.4 is delivered later than 
scheduled.

The  Constitution contains the following clauses:
\begin{quote}
17. \ The annual general meeting of the \ukt\ shall be
held in the United Kingdom not later than the last day of
November                
in each year on a date and at a
time to be fixed by the Committee and notified to members 
at least 35 days in advance for the
following purposes---

(1) to receive from the Committee a report balance sheet and statement of
accounts for the preceding financial year

(2) to fill the vacancies in the Committee and to appoint auditors for the
ensuing year

(3) to decide on any motion which may be proposed to the meeting in the
manner provided below

(4) to fix the entrance fee (if any) and annual subscription

18. \ Any member desirous of proposing any motion at the
annual general meeting shall give notice in writing to the secretary not
later than 14 days before the date of such meeting

23. \ No amendment (other than a motion for adjournment) shall be moved to any 
motion proposed at any annual or special general meeting unless written notice 
of the amendment shall have been sent to the secretary prior to the meeting
\end{quote}

I think that Clauses 17~(3), 18 and 23 are self-explanatory.

A draft agenda, covering items~(3) and~(4) will appear in \BV~5.4. In the 
meantime,
anyone wishing to propose
             any motion to the AGM must send me, in writing, the
             text of the proposed motion and their own name and
             address, to reach me by 4~October 1995. 
If there are any changes to the draft agenda, the final agenda will be sent to 
members in the 14 days before the AGM. 
%Anyone wishing, at that stage, to move 
%any amendment to any motion, must send me, in writing, the
%             text of the proposed amendment and their own name and
%            address, to reach me by 19 October 1993. 

The chair's term of office ends at this AGM. The following clause
from the constitution describes the procedure which should be followed.
\begin{quote}
11. \ (1) The chair of the group shall be the chair of
the committee

(2) The chair of the group shall retire after completion of two
consecutive years but shall be eligible for re-election

(3)  Any two members who are individuals may
nominate  any member of the group who is an individual
to be the chair in writing to the
secretary not less than two months before the date of retirement

(4) If there are two or more nominations then the chair
will be decided by a postal ballot by single transferable vote
in which
every member of The UK \TeX\ Users' Group who is an individual
shall be entitled but not obliged to vote
\end{quote}

             Nominations for the chair should be made in writing
             and sent to me, to reach me by 18~August 1995.   There
             is no official nomination form.   
If you like, you may use the 
forms provided at the end of this notice. Otherwise, what you send
             me should contain, clearly and legibly,
\begin{verse}
             ---name and address of nominee\\
             ---declaration that (s)he is willing to stand for this
                office, signed by the nominee\\
             ---name and address of the nominator\\
             ---statement nominating the nominee, signed by the
                nominator\\
             ---name and address of seconder\\
             ---statement in support of the nomination, signed by
                the seconder.
\end{verse}
             The nominee, nominator and seconder should all be members
             of the UK \TeX\ Users' Group, 
and the last two should be different from each
             other.

%The present incumbent has indicated that he does not wish to be
%nominated.  Two nominations have been received but the committee felt that,
%since many members may not have been aware of the situation and of the
%constitutional closing date for nominations, that this date should be
%extended until 23 September.


As for other vacancies on the Committee, 
%C.~A.~Rowley will continue as Chair in 
%1994--94 and P.~Abbott as Treasurer and Membership Secretary. 
Clause~10 of the Constitution implies that
at most~3 members of the present Committee may continue without 
being re-elected.
Thus Clause~9
%As regards the election of Committee members,  
implies that there are 
at least 8~vacancies to be filled.

The following parts of Clause~10  describe the procedure for
filling these vacancies:
\begin{quote}
(3) Any two members who are individuals may
%%CAR
nominate  any member or members of the group who are individuals
% propose any candidate or candidates
to fill any of
the vacancies by giving at least 7~days notice in writing to the
secretary

%%CAR
(4) If there are more nominations than vacancies then the membership
will be decided by an election by single transferable vote in which
every member of the \ukt\ who is an individual and is
present at the annual general meeting
shall be entitled but not obliged to vote
%for as
%many candidates as there are vacancies to be filled and no more
\end{quote}

Nominations for committee members in accordance with the above
sub-clauses are thus being sought.
Written nominations for new committee
             members should be sent to me, to reach me by 11~October
             1995. 
There
             is no official nomination form.   If you like, you may use the 
forms provided at the end of this notice. Otherwise, what you send
             me should contain, clearly and legibly,
\begin{verse}
             ---name and address of nominee\\
             ---declaration that (s)he is willing to stand for this
                office, signed by the nominee\\
             ---name and address of the nominator\\
             ---statement nominating the nominee, signed by the
                nominator\\
             ---name and address of seconder\\
             ---statement in support of the nomination, signed by
                the seconder.
\end{verse}
             The nominee, nominator and seconder should all be members
             of the \ukt\, 
and the last two should be different from each
             other.

Once elected, the Committee appoints officers from its membership. 
%Your present secretary is retiring (forced to under Clause~10~(1)) and there is
%at present no Publicity person. Anyone with talents for either of these jobs 
%is strongly encouraged to stand for election to the Committee.

         In all the above, `in writing' means `on paper', not email.

         Please put `UKTUG' on the outside of the envelope when you
send me any of the above.   Otherwise, people may find themselves
elected to the wrong committee.

My address is
\begin{verse}
School of Mathematical Sciences\\
Queen Mary and Westfield College\\
Mile End Road\\
London E1 4NS
\end{verse}

\begin{flushright}
R. A. Bailey\\
Honorary Secretary\\
\end{flushright}
\end{Article}
