\def\act#1{}
\title{Announcement of the Annual General Meeting}
\author[R.~A. Bailey]{R.~A. Bailey\\
Honorary Secretary}
\newcommand{\NL}{\\[0.7\baselineskip]}
\begin{FArticle}
The Annual General Meeting of the \ukt\ will be held on the morning
of Wednesday 19~October 1994 at the University of Warwick, in the
Staff Club `Quiet Room' in Rootes Building.  An agenda for the
meeting accompanies this announcement.

Lunch will be available after the AGM, and will be followed by an
ordinary meeting on {\it What's up, Doc?} Further details of the
afternoon meeting, including a booking form, accompany this
announcement.  There is no charge for the AGM itself, but members who
wish to stay for the afternoon meeting will have to pay. Non-members
are not permitted to participate in the AGM but are welcome to attend
the afternoon meeting.

All members of the \ukt\ are urged to attend the AGM. Agenda item~11
specifically seeks your opinion on future meetings: where? when? how
often?  what topics? talks or training? regular or flexible schedule?
The Committee needs your input in order to plan the meetings that the
membership wants.

The  Constitution contains the following clauses:
\begin{quote}
17. \ The annual general meeting of the \ukt\ shall be
held in the United Kingdom not later than the last day of
November                
in each year on a date and at a
time to be fixed by the Committee and notified to members 
at least 35 days in advance for the
following purposes---
\begin{enumerate}
\item to receive from the Committee a report balance sheet and statement of
accounts for the preceding financial year
\item to fill the vacancies in the Committee and to appoint auditors for the
ensuing year
\item to decide on any motion which may be proposed to the meeting in the
manner provided below
\item to fix the entrance fee (if any) and annual subscription
\end{enumerate}
18. \ Any member desirous of proposing any motion at the
annual general meeting shall give notice in writing to the secretary not
later than 14 days before the date of such meeting

23. \ No amendment (other than a motion for adjournment) shall be moved to any 
motion proposed at any annual or special general meeting unless written notice 
of the amendment shall have been sent to the secretary prior to the meeting
\end{quote}

I think that Clauses 17(3), 18 and 23 are self-explanatory.

Having seen the enclosed draft agenda, anyone wishing to propose any
other motion to the AGM must send me, in writing, the text of the
proposed motion and their own name and address, to reach me by
5~October 1994.  If there are any changes to the draft agenda, the
final agenda will be sent to members in the 14 days before the AGM.
Anyone wishing, at that stage, to move any amendment to any motion,
must send me, in writing, the text of the proposed amendment and their
own name and address, to reach me by 18 October 1994.

As for vacancies on the Committee, C.~A.~Rowley will continue as Chair
in 1994--95 and P.~Abbott as Treasurer and Membership Secretary.
M.~Clark, J.~Fine and A.~S.~A.~Jeffrey are eligible and willing to
continue their Committee membership. C.~Hewlett and R.~Fairbairns must
retire but are eligible and willing to stand for re-election.  Thus
there are up to 7~vacancies to be filled, and at least 5~nominations
are needed from outside the present Committee.

The following parts of Clause~10  describe the procedure for
filling these vacancies:
\begin{quote}
(3) Any two members who are individuals may
nominate  any member or members of the group who are individuals
to fill any of
the vacancies by giving at least 7~days notice in writing to the
secretary

(4) If there are more nominations than vacancies then the membership
will be decided by an election by single transferable vote in which
every member of the \ukt\ who is an individual and is
present at the annual general meeting
shall be entitled but not obliged to vote
\end{quote}

Nominations for Committee members in accordance with the above
sub-clauses are thus being sought.  Written nominations for new
Committee members should be sent to me, to reach me by 12~October
1994.  There is no official nomination form.  If you like, you may use
the forms provided at the end of this notice. Otherwise, what you send
me should contain, clearly and legibly,
\begin{verse}
             ---name and address of nominee\\
             ---declaration that (s)he is willing to stand for this
                office, signed by the nominee\\
             ---name and address of the nominator\\
             ---statement nominating the nominee, signed by the
                nominator\\
             ---name and address of seconder\\
             ---statement in support of the nomination, signed by
                the seconder.
\end{verse}
The nominee, nominator and seconder should all be members of the
\ukt\, and the last two should be different from each other.

Once elected, the Committee appoints officers from its membership.
Your present secretary is retiring (forced to under Clause~10~(1)) and
there is at present no Publicity person. Anyone with talents for
either of these jobs is strongly encouraged to stand for election to
the Committee.

In all the above, `in writing' means `on paper', not email.

Please put `UKTUG' on the outside of the envelope when you send me any
of the above.  Otherwise, people may find themselves elected to the
wrong committee.

My address is
\begin{verse}
School of Mathematical Sciences\\
Queen Mary and Westfield College\\
Mile End Road\\
London E1 4NS
\end{verse}
from 1~September 1994.

\begin{flushright}
R. A. Bailey\\
Honorary Secretary\\
\end{flushright}

\subsection{AGM Agenda}
\act{CAR to welcome, then to introduce each item}
\begin{enumerate}
\item Receipt of the report of the 1993 AGM. \act{RAB to point to 
Baskerville}
\item Chair's report. \act{CAR}
\item Treasurer's report. \act{PA}
\item Appointment of auditors. \act{CAR}
\item Approval of  the annual subscription for individual members. \act{PA} 
The committee proposes the following motion.
\begin{quote}
\it The membership fee for 1995 shall be \pounds 20.00 for full membership or 
\pounds 10.00 for full-time student membership. Anyone who joins the UK \TeX\ 
Users' Group on or after 1~October 1994 will, for the above fee, become a 
member until 31~December 1995, although they will be ineligible to vote on
business of the UK \TeX\ Users' Group until 1~January 1995. 
\end{quote}
\item Approval of the principles upon which the fees for 
meetings and workshops are set. \act{PA}
The committee proposes the following motion.
\begin{quote}
\it 
Meetings and workshops shall be costed to break even. The surcharge for 
non-members 
shall be the greater of \pounds 10 and rounded 10\% of the members' meeting 
fee. 
There shall be a 
discount for booking before a specified date.
\end{quote}
\item Institutional membership. \act{RAB} 
To note that, 
in accordance with clauses 2(1) and 15(2) of 
the Constitution, the committee has determined that the regulations for 
institutional members should be:
\begin{quote}
\it
\begin{enumerate}
\item 
Each institutional member shall
nominate a single person as a point of contact.
\item The person so nominated shall be entitled to
five copies of each issue of \BV. 
\item
For each institutional member,
up to 20~people from that institution shall be allowed to attend 
\ukt\ meetings at the members' rate, so long as they identify 
themselves, on the booking form, as being among their institution's quota.
\end{enumerate}
\end{quote}
\item Approval of  the annual subscription for institutional members. \act{PA} 
The committee proposes the following motion.
\begin{quote}
\it The membership fee for 1995 shall be \pounds 100.00 for institutional 
membership.
\end{quote}
\item Election of Committee Members. \act{RAB to display lists and orchestrate}
\item Report on {\em Baskerville}. \act{SPQR}
\item Topics for Meetings (to solicit ideas from the floor on theme, location,
timing and duration of forthcoming meetings). \act{?? could be RAB}
\item The future of the Archive. \act{PA??} 
\item \TeX nical services to members. \act{?? could be SPQR}
\item Any other business. \act{CAR}
\end{enumerate}

\end{FArticle}
\newpage
\noindent
\FullLine{Name of Nominee:}
\FullLine{Address:}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
I declare that I am a member of \ukt\ and am
willing to stand for election to the Committee of \ukt\ 
for 1994--95.
\NL
\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
\FullLine{Name of Nominator:}
\FullLine{Address:}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
I declare that I am a member of \ukt\ and that I nominate the above-named 
person for election  to the Committee of \ukt\ for 1994--95.
\NL
\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
\FullLine{Name of Seconder:}
\FullLine{Address:}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
I declare that I am a member of \ukt\ and that I second the nomination of the
above-named 
person for election  to the Committee of \ukt\ for 1994--95.
\NL
\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL

\endinput
