\title{Report of the 1992 \protect\ukt\ AGM}
\author[R. A. Bailey]{R. A. Bailey \\ Hon. Secretary}
\begin{article}
\newcommand{\voting}[4]{\begin{quote}%
     \begin{tabular}{lr@{}l}
                  For& #1 & \\
             Against & #2 & \\
         Abstentions & #3 & #4
     \end{tabular}\end{quote}
}
%\newcommand{\bask}{\marginpar{editor:  alter if necessary}}
\newcommand{\bask}{\relax}
\def\ithead#1{{\bf #1 \ }\ignorespaces}

\subsubsection*{Official report of the AGM of the UK \TeX\ Users
Group\\held at Aston University (Room 708, Main Building)\\ on Wednesday
14~October 1992 at 1100 hours }

In the absence through illness of the \ukt\ chair, P.~Abbott, the meeting was 
chaired by P.~Taylor. The group sent its condolences to P.~Abbott.
There were, at least, twenty-five members present. The following is a
brief summary of the business transacted; it is  categorized by,
roughly, the numbered agenda items.
\begin{enumerate}

 \item \ithead{Chairman's Report} This was read by P.~Taylor. 

 \item \ithead{Report of the 1991 AGM}
        This report had already been published in {\em Baskerville},
Volume~2,  Number~1. Copies were also presented at the meeting. The
report  was received as correct, and signed by P.~Taylor.

 \item \ithead{Matters Arising}
        There were no matters arising.

 \item \ithead{Approval of Accounts}
        The Treasurer's report was given orally. Copies of the
unaudited accounts for  1991--92 were presented. When audited, the
accounts will appear in {\em  Baskerville}. \bask  It was reported that
\ukt\ had increased its balance by about \pounds 1000 during the year,
partly because of an increase in membership to  about 170, partly
because two of the meetings showed a small profit. 

 \item \ithead{Appointment of Auditor(s)}
        Colin Smith was reappointed auditor for 1993, and thanked for
his work to date.

 \item \ithead{Election of Committee}
        Of the previous committee of twelve, one continues as Chair 
and two had been co-opted. Six members retired, only one of whom was
willing and eligible to stand for re-election. There were three further
nominations: thus there was no need for an election and the total size
of the committee became seven (excluding the Chair).

 Subsequently, at its next meeting, the committee  invited P.~Taylor to
continue as Acting Chair until P.~Abbott recovered his  health. The
committee once again  co-opted S.~F.~Brooks (as {\em Baskerville \/}
editor) and  J.~Petts; and also co-opted I.~McNeil-Sinclair and
D.~V.~J.~Murphy. It appointed the following honorary officers:
 \[
 \begin{tabular}{ll}
 R.~A.~Bailey & Committee Secretary\\
 I.~McNeil-Sinclair& Membership Enquiries\\
 I.~W.~Hall & Treasurer\\
 D.~V.~J.~Murphy & Meetings Secretary\\
 D.~W.~Penfold & Membership Secretary
 \end{tabular} \]
% \marginpar{editor: This is true, even though IM-S resigned after a month}
 The remaining committee membership  consists of D.~Eckersley,
R.~Fairbairns, S.~P.~Q.~Rahtz and  G.~Toal.

 \item \ithead{Membership Fees}
        The Treasurer proposed the following motion, on behalf of the
committee:
 \begin{quote} \it 
 The Committee proposes maintaining membership fees at their 1992
levels, that  is, \pounds 15.00 for full membership or \pounds 7.50 for
student membership. 
 \end{quote}
 G.~Toal proposed an amendment: that the word {\em full-time\/} be
inserted  before the word {\em student}. After some discussion,
I.~W.~Hall seconded this  amendment, on which the voting was
\voting{17}{2}{3}{.} The voting on the amended proposal was
\voting{20}{0}{2}{.}

 \item \ithead{Meetings Fees}
        The Treasurer proposed the following motion, on behalf of the committee:
 \begin{quote} \it 
  The Committee proposes an increase in fees for attending ordinary meetings:
  \begin{verse}
   from \pounds15 to \pounds 20 for members\\
   from \pounds20 to \pounds 30 for non-members\\
  \end{verse}
  and for attending workshops:
  \begin{verse}
   from \pounds25 to \pounds 30 for members\\
   from \pounds30 to \pounds 40 for non-members.\\
  \end{verse}
 \end{quote}
 He explained that one motivation for the change was to make membership
more  attractive, by enabling members to recoup their membership fees
by attending  only two meetings. After some discussion of the benefits
of allowing the  committee flexibility in setting fees (for example, to
give a discount for  booking in advance, or to put on a popular
loss-leading meeting), J.~Fine  proposed an amendment: that the word
{\em customary\/} be inserted before the  word {\em fees}.
I.~McNeil-Sinclair seconded the amendment, and the voting was
\voting{15}{3}{5}{.} The Treasurer then moved the amended motion,
seconded by  S.~F.~Brooks: the voting was \voting{21}{1}{2}{.}

 \item \ithead{Cathy Booth Memorial Fund}
        On behalf of the committee, C.~Hewlett proposed the following
motion:
 \begin{quotation} \it
  The UK \TeX\ Users' Group will establish a  fund to be called the
Cathy Booth Memorial Fund.

  The Fund will be used to support education and research in electronic
publishing in general and in the use and development of \TeX\ and its
relatives in  particular, and for other charitable purposes connected
with education.
 \end{quotation}
 The motion was seconded by C.~A.~Rowley and passed unanimously.

 \item \ithead{Donations}
        P.~Taylor reported two donations made by the committee during
the year: \pounds 500 to the \LaTeX3 project; and computing equipment
to D.~Osborne to enable him to maintain the UK\TeX\ Digest and \TeX hax
from home. Both recipients  expressed thanks at the meeting.

 \item \ithead{Newsletter Editor}
        One edition of the Group's newsletter,  {\em Baskerville}, had
appeared in 1992 under the editorship of P.~Taylor. S.~Brooks had then
taken over the editorship, and will soon produce another  edition. In
the immediate future, these two people are willing to continue to 
share the editorship. Contributions from the membership are always
gratefully  received.

 \item \ithead{Other Business}
        There was constructive discussion of several issues, which the
committee agreed to look at further.
 \begin{itemize}
  \item Should the \ukt\ organize professional training of \TeX, and, if
so, how?
  \item Could members elect to receive notices from \ukt\ primarily by
electronic mail or primarily by ordinary mail, at choice?
  \item The committee would examine the feasibility of creating,
maintaining and  circulating a \ukt\ membership list. The list would
not be for sale or gift to  any non-member. On membership renewal forms
members would be invited to give  such details as they were willing to
have published (e.g.\ telephone number,  fax number, electronic mail
address, address, \TeX\ platform), and would be  given the opportunity
to opt out of the list completely.
 \end{itemize}
 \end{enumerate}
 The meeting concluded by expressing its thanks to M.~Campbell and  the
local  catering and technical staff, for making the meeting possible.
\end{article}

